I. General Regulations
- The evaluation of student skill-building results will be conducted using a centralized software system, ensuring transparency and openness, automating most processes, and providing timely updates of data throughout the evaluation process.
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The software automatically integrates data from relevant units to update additional or deducted points for certain evaluation criteria, such as semester academic results, timely tuition payment, participation in University surveys, examination violations, and other related factors.
3. Key Points to Note When Conducting the Evaluation of Student Skill-Building Results:
a) The evaluation of student skill-building results is conducted on a per-semester basis. The overall score for the academic year 2025–2026 is calculated as the average of the skill-building scores from the main semesters within the academic year (Class of 2022: 1 main semester; Classes of 2023 and 2024: 3 main semesters; Class of 2025: 2 main semesters).
b) The time frame for recording activities to evaluate student skill-building for each semester is as follows:
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Semester 1: From August 1, 2025, to December 15, 2025
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Semester 2: From December 16, 2025, to April 30, 2026 (applies only to the Classes of 2023, 2024, and 2025; Class of 2022 students have completed their program and will not participate in skill-building evaluation)
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Semester 3: From May 1, 2026, to July 31, 2026 (applies only to the Classes of 2023 and 2024; if Class of 2025 students participate in activities during this period, their points will be counted toward Semester 1 of the following academic year)
c) Students who do not participate in the skill-building evaluation will receive a score of 0 and be classified as “Poor” in skill-building.
d) Relevant units (Faculties, Departments, Centers, Youth Union and Student Association, Organizing Committees of student activities, etc.):
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Must submit the plan/proposal for the activity to the Office of Student Affairs and Political Education at least 15 days before the activity takes place, so that the Office can issue an activity code and announce it on the Training Portal for student registration.
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After the activity is completed, the units must promptly update the attendance list of participating students in the system, allowing students to track their skill-building points and submit any complaints or feedback within 7 days.
II. Procedure for Evaluating Student Skill-Building Results
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Self-Evaluation by Students
Students log into the system, review the points recorded by the system for each criterion, and self-assess the remaining items. Students can view the evaluation results at the Class, Faculty, and University levels and submit any questions or complaints, if applicable, in accordance with the regulations.
Note: Click “Save Evaluation” after completing the self-assessment; the system will display the total score and the preliminary classification. At the same time, the status will change from “Save Evaluation” to “Evaluation Saved”. Students can check feedback in the “Personal Notifications” section. Students must complete the evaluation within the announced timeframe. For activities participated in outside the University, students should contact their Faculty for support in recording skill-building points.
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Class-Level Evaluation
A representative faculty member or department staff appointed by the Faculty participates in and oversees the evaluation of student skill-building results within the class.
Class President:
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Logs into the system to record the evaluation results of students in the class.
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Organizes a class meeting to review and approve each student’s self-evaluation score (the meeting can be held in-person or online).
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Prepares a record of the class evaluation results (the results must be approved by more than half of the class and confirmed by the attending faculty member or department staff). The record, along with the class-level student skill-building scores, is then submitted to the Faculty.
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Confirms the recorded skill-building scores in the system and clicks “Save Evaluation” after completing the evaluation process.
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Faculty-Level Evaluation
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Log into the system to evaluate the skill-building results of students in all classes within the Faculty.
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Compile the results and submit them to the Faculty Evaluation Council/Head of Faculty for review and approval.
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Announce the evaluation results to all students in the Faculty; receive and handle any complaints, submitting adjustments (if necessary) for approval by the Head of Faculty.
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Generate a report and submit the Faculty’s student skill-building results (with confirmation from the Head of Faculty) to the University via the Office of Student Affairs and Political Education.
4. University-Level Evaluation
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The Office of Student Affairs and Political Education compiles the skill-building results for all students across the University.
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Students are notified to review their results on the system and can submit complaints, which will be coordinated with the Faculties for resolution (if applicable).
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Submit the evaluation report to the University Evaluation Council/President for review and official recognition of the student skill-building results.
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Students can view the officially published evaluation results on the system.
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Detailed guidelines for evaluating student skill-building results can be found at the following link: https://tinyurl.com/HDDGRLSV
III. Timeline for Evaluating Student Skill-Building Results for the Academic Year 2025–2026
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Content
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Implementation Period |
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Activity Recording Period for Skill-Building Evaluation:
Units must update the skill-building points immediately after conducting activities and notify students to review and, if necessary, submit complaints.
Students can review the skill-building points for activities and click “Save Evaluation”; the system will continue to update any subsequent activity points for students (if applicable).
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Semester 1: August 1, 2025 – December 15, 2025
Semester 2: December 16, 2025 – April 30, 2026
Semester 3: May 1, 2026 – July 31, 2026
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Students must “Save Evaluation” for the final time and keep records of their skill-building evidence (even if the semester GPA has not yet been recorded).
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Semester 1: December 16, 2025 – January 5, 2026
Semester 2: May 1, 2026 – May 20, 2026
Semester 3: August 1, 2026 – August 25, 2026
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| Class-Level Evaluation (including cases where the semester GPA is not yet available) |
Semester 1: January 12 – January 25, 2026
Semester 2: May 25 – June 5, 2026
Semester 3: August 30 – September 10, 2026
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Semester 1: January 26 – March 2, 2026
Semester 2: June 8 – June 25, 2026
Semester 3: September 11 – September 30, 2026
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University-Level Evaluation
- The Office of Student Affairs (CT-CTSV) consolidates all evaluation results, announces them, and handles any complaints.
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Semester 1: before March 15, 2026
Semester 2: before July 15, 2026
Semester 3: before October 15, 2026
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Notes:
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Only students from the 2023 and 2024 cohorts are required to complete the Semester 3 skill-building evaluation for the 2025–2026 academic year. Students of the 2025 cohort who participate in activities during Semester 3 will have their points counted toward Semester 1 of the following academic year.
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Students who complete their studies and graduate later than the scheduled timeline for their cohort should contact the Office of Student Affairs (CT-CTSV) directly for guidance on completing the evaluation in a supplementary period.
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Study-abroad students should carry out the skill-building evaluation following the CT-CTSV’s instructions at the beginning of each semester
IV. Contact Information
During the skill-building evaluation process, if students have any questions, complaints, or need further clarification, they are advised to contact the Office of their respective Faculty.
For units that need to discuss or provide feedback, please contact the Office of Student Affairs (CT-CTSV) via email
ctctsv@huflit.edu.vn.
All Faculties, Youth Union and Student Association units, and related departments are requested to provide timely and complete information to students. All relevant units, individuals, and the entire student body are required to strictly comply with the contents of this announcement.
